This proposal covers the end-to-end design, database architecture, multi-branch operations, and live deployment of the custom New M.S Tyre Traders Distribution Platform.
The system unifies tyre inventory, AI invoice extraction, lorry loading and unloading logistics, weekly rep route beats, three-way purchase order supplier reconciliation, customer credit ledgers, cheque bounce risk forecasting, and automated WhatsApp notifications into a single high-performance platform.
Modular multi-branch management supporting individual depots, fleet units, staff logins, and centralized Head Office oversight with zero hardcoded branch limits.
Automated vision OCR extracting tyre sizes, ply ratings, discounts, and net bill amounts directly from photographed bills without manual re-typing.
Consolidates customer debt across all branches into one real-time credit limit, with automated hard stops at 90%+ utilization and aging bucket tracking.
Tracks post-dated cheques from receipt to bank presentation and clearance, calculating customer bounce probabilities and 30-day liquidity cash flow forecasts.
Digital loading sheets, vehicle tonnage tracking, and depot gate reconciliation to eliminate transport shortages.
Weekly Monday–Sunday sales beat schedules, customer visit logs, mandatory skip-reason tracking, and end-of-day warehouse unloading verification.
Contracted supplier price and quantity matching to catch supplier overbilling and quantity shortages before payments are released.
Real-time multi-depot inventory tracking by size and brand, with formalized inter-branch stock movement workflows and in-transit sign-offs.
1-click digital manager authorization for extra discounts and credit overrides, backed by compliance-grade immutable audit logs.
Real-time Branch P&L, staff discount leakage audits, and a secure mobile self-service statement link (/statement) for dealers.
Automated pre-deposit cheque reminders, instant payment receipts, digital invoice dispatch, and branch manager risk alerts via WhatsApp.
Complete turnkey solution, inclusive of database configuration, user onboarding, and live cloud deployment.
| Milestone | Amount |
|---|---|
| 3.1 Advance depositPayable upon agreement sign-off, to initiate system architecture and core setup. | LKR 30,000 |
| 3.2 Delivery & go-livePayable upon full system deployment, database setup, and user onboarding. | LKR 40,000 |
| 3.3 Post-dated chequeIssued as a 3-month post-dated cheque at final delivery. | LKR 40,000 |
| Bank name | Commercial Bank |
| Account number | 8027752285 |
| Account holder | MAKP ISHANGA MALLAWAARACHCHI |
| Direct contact / WhatsApp | 0741221301 |
| Technology agency portal | santechit.net |
Server hosting, SSL certificates, continuous security monitoring, and unlimited minor adjustments are provided completely free of charge for the first 12 months.
From Year 2 onwards, ongoing server hosting, system updates, automated daily backups, and maintenance continue at an affordable fixed rate of LKR 20,000 per year.
Year 1 includes free feature refinements. From Year 2 onward, any major custom module additions will be quoted transparently based on agreed scope, prior to execution.
New M.S Tyre Traders retains 100% full, exclusive ownership of all data, dealer records, invoices, and MariaDB operational records, with zero vendor lock-in.
By approving this proposal, New M.S Tyre Traders authorizes commencement of the project under the agreed LKR 110,000 terms and the milestone payment schedule set out in Clause 3.
✓ Proposal Approved and Recorded.